BOARD OF REGENTS OF MURRAY STATE COLLEGE
Tishomingo OK
June 17, 2008
MINUTES
The Board of Regents of Murray State College met in regular session beginning at 7:14 p.m. on this date in the Board Room of the Murray State College Administration Building. A quorum was present, and notice of the meeting and its agenda were given and posted prior to the meeting date as required by law.
MEMBERS PRESENT: Kay Helms, Chair
Allen Benson, Vice-Chair
E. J. Tolbert, Secretary
Wendell Blair
Roger Clark
Frank Johnson
MEMBERS ABSENT: None
OTHERS PRESENT: Dr. Noble Jobe III, President
Michaelle Gray, Asst. to President/Board
Joy McDaniel, VP Financial Affairs
Debi Combs, VP Student Affairs
Lynette Kirk, MSC Director of Operations at AHEC
Donna Graves, Public Information
Gary Cook, Director of Physical Plant
Pam Ward, Classified Assembly Chair
Judy Huston, Director of External Relations
Lynn Windel, Legal Counsel
I. DINNER FOR MSC BOARD OF REGENTS –Aggie Dining Room, 6:30 p.m.-7:00 p.m. - No public business was discussed and no action was taken.
II. BOARD OF REGENTS MEETING-CALL TO ORDER. Regent Helms called the regular meeting to order at 7:14 p.m. in the Board Room of the Murray State College Administration Building.
III. PUBLIC COMMENT ON AGENDA ITEMS-Regent Helms called for Public Comments on Agenda Items. No comments were made on Agenda Items. None.
IV. PUBLIC COMMENT ON NON-AGENDA ITEMS- Regent Helms called for Public Comments on Non-agenda Items. No comments were made on Non-Agenda Items. None.
V. REGENT’S SECTION – Helms
A. DISCUSSION/ACTION: Election of Board Officers and Representative to the MSC Foundation Board for 2008-2009-Helms. The Board discussed the re-election of the current Board Officers and Foundation Representative for the next upcoming term.
MOTION: Regent Tolbert moved to elect the current Board Officers and Representative to the MSC Foundation Board for2008-2009. Regent Blair seconded and the motion carried with the following roll call vote: AYE: Benson, Clark, Helms, Johnson, Blair; Tolbert; NAY: None; ABSTAIN: None.
B. EXECUTIVE SESSION-Helms
1. DISCUSSION/ACTION: if needed-Discussion and vote to enter executive session to discuss matters
related to the employment of the college president for FY 2009 (i.e. Performance Evaluation for FY 2008, Employment Contract, Salary and Maintenance Allowance for FY 2009).
MOTION: Regent Blair moved to enter executive session to discuss matters related to the employment of the college president for FY 2009 (i.e. Performance Evaluation for FY 2008, Employment Contract, Salary and Maintenance Allowance for FY 2009). Regent Benson seconded and the motion carried with the following roll call vote: AYE: Helms, Tolbert, Benson, Blair, Clark, Johnson; NAY: None; ABSTAIN: None.
2. DISCUSSION/ACTION: if needed-Vote Relating to Discussion in Executive Session Regarding Employment Contract, Salary and Maintenance Allowance of the college president for FY 2009-any action will be taken after return to open session.
MOTION: Regent Benson moved to employ Dr. Noble Jobe as the college president for FY 2009 at an annual salary of $108,000.00 with a $20,000.00 Maintenance Allowance. Regent Blair seconded and the motion carried with the following roll call vote: AYE: Johnson, Clark, Helms, Tolbert, Benson, Blair; NAY: None; ABSTAIN: None. Regent Blair stated the record should reflect that Dr. Jobe was offered a salary increase and declined the offer.
C. Discussion: Board Committee Positions for FY 2009. Regent Helms requested all Board Members contact
Ms. Gray if they would like to move to another Board Committee.
C. Discussion: Board Conference Travel Schedule for FY 2009. Regent Helms called attention to Exhibit 1 and
requested all Board Members contact Ms. Gray with their travel plans for FY 2009. Regent Benson stated he
would be traveling to New York for the ACCT Leadership Annual Congress.
VI. PRESIDENT’S SECTION – Jobe
A. Report: Update on Council of Presidents. Dr. Jobe mentioned the possibility of OSU no longer participating in HEACO. There has been discussion that HEACO may be dissolved.
B. Report: Update on Provost Search. Dr. Jobe mentioned there was a good pool of candidates for the position and indicated the scoring of the applications would begin soon.
C. Report: Update on Feasibility Study. Ms. Huston indicated Cargill and Associates should have results to present in July to the President and the Board.
D. DISCUSSION/ACTION: Request Approval to Negotiate and Enter into an Agreement with the City of Tishomingo regarding the management of the Johnston County Sports Complex. No Action was taken on this item.
E. DISCUSSION/ACTION: Request Approval of a Security Contract between Murray State College and the City of Tishomingo. No Action was taken on this item.
VII. ACADEMIC & STUDENT AFFAIRS – Phillips & Combs
A. Student Affairs - Combs
1. Report: Enrollment. Ms. Combs discussed the recent enrollment figures. She mentioned the summer enrollment report reflects 499 FTE as opposed to 509 FTE at this time last year. She also stated fall enrollment is up.
2. Report: Student Affairs Dashboard. Ms. Combs called attention to the Dashboard Report for Student Affairs as presented in Exhibit 3. She stated there were 10 students in housing for summer and the current count for fall is 133 students. She mentioned little league money is coming in and highlighted two student upcoming student activities.
3. Report: Summer Retention Training. No report was given on this item.
VIII. PLANNING & FACILITIES – Jobe
A. Information Item: Institutional Advancement Update. Dr. Jobe gave a brief overview of Exhibit 5.
B. Information Item: Construction Update. Dr. Jobe gave a brief overview of Exhibit 6.
IX. MANAGEMENT & FINANCE – McDaniel
A. Report: Monthly Financial Update. McDaniel stated the Allotment Report reflects 83% of dollars spent as opposed to 82% at this time last year. She continued by noting the Revolving Funds Receipts Reports reflected 87% collected as opposed to 60% at this time last year. McDaniel discussed the balances of FY 2007 and FY 2008 as presented on the Section 13 Offset Report and indicated FY 2009 had been added to the report. McDaniel gave an overview of the Bond Projects Report as of May 31, 2008. McDaniel called attention to the Auxiliary Enterprises Cash Balance Report included on pages 20 and stated there is a very positive balance. She further discussed the anticipated housing payment of approximately $172,000.00 and reminded those present in years one through three interest only will paid and next year the payments should be approximately $200,000.00 due to principal.
B. DISCUSSION/ACTION: Request Approval of the recommended FY 2009 Budget as presented. Ms. McDaniel gave an overview of the FY 2009 Budget Recommendations as presented in the Budget Document. Regent Blair questioned student fees related to Ardmore and Ms. Combs responded for clarification of Regent Blair’s question.
MOTION: Regent Benson moved to approve the FY 2009 Budget as presented. Regent Blair seconded and the motion carried with the following roll call vote: AYE: Clark, Johnson, Helms, Tolbert, Benson, Blair; NAY: None; ABSTAIN: None.
C. DISCUSSION/ACTION: Request Approval to Enter into an Agreement with Robert Carlton for the purpose of obtaining legal assistance with an immigration matter regarding an H1B Visa.
MOTION: Regent Tolbert moved to approve Entering into an Agreement with Robert Carlton for the purpose of obtaining legal assistance with an immigration matter regarding an H1B Visa. Regent Johnson seconded and the motion carried with the following roll call vote: AYE: Clark, Helms, Tolbert, Johnson, Blair, Benson; NAY: None; ABSTAIN: None.
X. NEW BUSINESS, if needed. “New business” is defined by 25 O.S. § 311.A.9. as being “any matter not known about or which could not have been reasonably foreseen prior to the time of posting” the agenda. No New Business was presented.
XI. DISCUSSION/ACTION: CONSENT AGENDA. Any item on the Consent Agenda may be pulled for separate consideration at the request of a Board member. The following are presented for approval/ratification by the Board:
A. Minutes of the May 20, 2008, Meeting Minutes of the Board
B. Sidebar: Online Course Packet for NUR 2220 Leadership and the Nursing Process
C. Personnel:
1. Resignation of Greg Gardner
2. Employment of Bieke Jia
3. Employment of Tara Clary
4. Approval of Continued Tenure for Becky Wyatt, Syed Hasan, &Cleta Phillips
5. Approval of Initial Tenure for Kathleen Williams
6. Approval of Initial Tenure for Carey Floyd
D. Out of State Travel:
1. Jerry Brown to Washington, D.C.
2. Linda Beth Warren to Washington, D.C.
3. Susan Branch to Austin, TX
4. Lisa Biggs to Gainesville, TX
5. Deborah Combs to San Antonio, TX
6. Hallie Egbert to Denton, TX
E. Purchases
1. Request Approval to Purchase Furnishings for the Student Services/Lab Facility
2. Request Approval to Purchase Computer Equipment for Student Services/Lab Facility
3. Request Approval of Agreement with the USDA for the purchase of first responder vehicles
4. Request Approval to Purchase Multimedia Classroom Equipment on State Contract
5. Request Approval of Bid 777 to purchase Multimedia Classroom Equipment
F. “BLANKET” BOARD APPROVAL FOR FY 2009 FOR THE FOLLOWING:
1. Administrative Approval for Certain Actions between Board Meeting Dates
2. Seasonal Labor
3. Disposal of Surplus Property
4. Adjunct/Part-time/Overload Instruction
5. Development of Multimedia/Internet Courses
6. Modify Academic Service (Class) Fees as Needed
7. Honorarium Payments to State Officials
8. Special Institutional Travel for FY 2009
G. Request of Continuation of Contract for Legal Services
MOTION: Regent Blair moved to approve the Consent Agenda as presented. Regent Benson seconded and the motion carried with the following roll call vote: AYE: Johnson, Helms, Tolbert, Clark, Blair, Benson; NAY: None; ABSTAIN: None. Regent Blair mentioned Landgraf and Rowe may want to be a backup or Lynn Windel. Legal Counsel will provide an amended Continuation Contract with a corrected hourly rate.
XII. INFORMATION SECTION.
A. Report: Alumni Reunion. Dr. and Mrs. Jobe hosted a cookout at the President’s House for the alums present for
the 1950’s. He continued by saying the Alumni Reunion was well attended.
B. Report: Former Faculty Reunion. Dr. Jobe mentioned the events of the Former Faculty Reunion and
commented on the event and those in attendance.
C. Information Item: Centennial Projects. Regent Helms questioned the placement of the Centennial Bricks. Dr.
Jobe indicated the bricks would be placed on the north sidewalks of Administration. The bricks will be on sale
through fall.
D. Information Item: College Image and Marketing Strategy. Dr. Jobe stated in an effort to enhance the image of
Murray State College outside firms are being contacted at this time.
XIII. ANNOUNCEMENTS. Dr. Jobe called attention to the announcements provided below.
A. July 13-10 Group Work Camp on Campus
B. July 15 - Next Board of Regents Meeting
C. July 22 - MSC Foundation Board Meeting
XIV. ADJOURNMENT-Helms
BOARD OF REGENTS OF MURRAY STATE COLLEGE
________________________________________________
Board Chair
ATTEST:
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Board Secretary