BOARD OF REGENTS OF MURRAY STATE COLLEGE
Tishomingo OK
January 15, 2008
MINUTES
The Board of Regents of Murray State College met in regular session beginning at 7:00 p.m. on this date in the Board Room of the Murray State College Administration Building. A quorum was present, and notice of the meeting and its agenda were given and posted prior to the meeting date as required by law.
MEMBERS PRESENT: Kay Helms, Chair
E. J. Tolbert, Secretary
Wendell Blair
Roger Clark
Allen Benson, Vice-Chair
Ken Delashaw
Frank Johnson
MEMBERS ABSENT: None
OTHERS PRESENT: Dr. Noble Jobe III, Interim President
Michaelle Gray, Asst. to President/Board
Cleta Phillips, Interim Provost
Joy McDaniel, VP Financial Affairs
Debi Combs, VP Student Affairs
Judy Huston, Director of Development & External Relations
Lynette Kirk, MSC Director of Operations at AHEC
Donna Graves, Public Information
Dr. Rick Ray, Executive Director
Gary Cook, Director of Physical Plant
Dr. Steve Mills, AHEC
I. DINNER FOR MSC BOARD OF REGENTS –Aggie Dining Room, 6:30 p.m.-7:00 p.m. - No public business was discussed and no action was taken.
II. BOARD OF REGENTS MEETING-CALL TO ORDER. Regent Helms called the regular meeting to order at 7:06 p.m. in the Board Room of the Murray State College Administration Building.
III. PUBLIC COMMENT ON AGENDA ITEMS-Regent Helms called for Public Comments on Agenda Items. No comments were made on Agenda Items.
IV. PUBLIC COMMENT ON NON-AGENDA ITEMS- Regent Helms called for Public Comments on Non-agenda Items. No comments were made on Non-agenda items.
V. REGENT’S SECTION – Helms
A. Report: Presidential Search. Regent Helms called attention to the Timeline provided. Helms remarked the screening committee will meet next week to discuss the scoring documents for applicants. The screening committee will meet on February 22nd to combine total scores on applications and hope to provide recommendations to the Board at the March meeting. Helms suggested Board members think about the degree of involvement of Board members during the interview process.
B. Report: Sub-committee on Board Policy Revisions. Regent Helms remarked the proposed Board Policy revisions are being reviewed by Gretchen Harris, Assistant Attorney General and by members of the Sub-committee on Board Policy Revisions. Revisions should come forward for Board review at the March or April meetings.
C. Report: MSC Ardmore Transition Team. Dr. Jobe gave an update from the MSC Ardmore Transition Team. He mentioned the position of neutrality has not changed concerning the Ardmore Higher Education Center.
VI. PRESIDENT’S SECTION – Jobe
A. Report: Council of Presidents. Dr. Jobe mentioned at the last Council of Presidents Meeting the budget for next year was discussed and it may be a bit tight. As an update on Senator Corn’s bill regarding waiving tuition to all students at the community college level, Dr. Jobe provided a copy of the proposed legislation. Dr. Jobe discussed the tuition averages in Oklahoma are far below the national average which reiterates what the Chancellor has said all along “A college education in Oklahoma is a good deal”. He also mentioned the Tuition Lock Bill. The bill does not currently exclude two year colleges but proposed changes to exclude two year colleges has been sent to the Governor’s Office.
B. Report: Update Ardmore Higher Education Center Legislation. Dr. Jobe mentioned proposed legislation authored by Senator Piatt and Senator Crutchfield as provided in the board document. Dr. Mills mentioned in order to keep legislation alive the words “an institution of higher education” would be included in order to move this through the House. This would also open it up to other institutions. The Ardmore Board felt it was their plan and their proposal but the Legislature has the only authority to authorize it one way or another. They felt it might be easier to have a comprehensive institution so there is some thought with Oklahoma State University. It is in the hands of the legislators and they may feel the Ardmore community may rather have a comprehensive university. The Ardmore Board stands by their plan. It is Dr. Mills understand that instead of saying East Central University it would say “an institution of higher education” on the house version.
VII. ACADEMIC & STUDENT AFFAIRS – Phillips & Combs
A. Reports from Academic Affairs – Phillips
1. Information Item: Approved New Degree Program. Ms. Phillips called attention to Exhibit 2 in
the board document. She mentioned the Oklahoma State Regents for Higher Education approved
the Associate in Applied Science in Occupational Therapy Assistant Program on December 20,
2007.
VIII. PLANNING & FACILITIES – Jobe
A. Report: Construction Update. Dr. Jobe gave an overview of all construction projects as provided by Mr. Cook.
B. Report: Institutional Advancement. Dr Jobe called attention to Exhibit 3 in the board document as provided by Dr. Ray.
IX. MANAGEMENT & FINANCE – McDaniel
A. Quarterly Financial Report Review. McDaniel gave an overview of the financial documents provided in Exhibit 4. She mentioned the Allotment Report which reflects budget dollars spent to date at 46% as opposed to 47% at this time last year. The Revolving Fund Receipts report reflects 25% collected as opposed to 29% at this time last year. The Section 13 Offset report reflects projects in years 2006, 2007, and 2008 and allocations to those projects. McDaniel called attention to the Bond Projects balance report on page 17. She further mentioned the Auxiliary Enterprises Cash Balance report which reflects a cash balance of $1,517,822.31. There are a few of these accounts which we will be looking at in the near future to determine action that may be necessary. McDaniel mentioned a list of claims provided as a sidebar item available for review.
B. DISCUSSION/ACTION: Removal of item IX.D “Acceptance of the Annual Audit” from the table to be acted upon.
MOTION: Regent Blair moved to remove item IX.D “Acceptance of the Annual Audit” from the table to be acted upon. Regent Benson seconded and the motion carried with the following roll call vote: AYE: Johnson, Helms, Tolbert, Delashaw, Clark, Blair Benson; NAY: None; ABSTAN: None.
C. DISCUSSION/ACTION: Acceptance of the Annual Audit. The independent auditors’ report on the Murray State College Financial Statements expresses an unqualified opinion. No significant deficiencies were reported on internal control over financial reporting. No instances of noncompliance considered material on the financial statements of the College was disclosed during the audit. No significant deficiencies in internal control over compliance with requirements applicable to major federal awards programs were reported in the independent auditors’ report on internal control over compliance. The audit disclosed no findings required to be reported by OMB Circular A-133. A threshold of $300,000 was used to distinguish between Type A and Type B programs as those terms are defined by OMB Circular A-133. The college qualified as a low risk auditee as that term is defined by OMB Circular A-133. The independent auditors’ report on the Murray State College Foundation Student Housing, L.L. C. received an unqualified opinion as well.
MOTION: Regent Delashaw moved to accept the Annual Audit. Regent Clark seconded and the motion carried with the following roll call vote: AYE: Helms, Tolbert, Benson, Blair, Clark, Delashaw, John son; NAY: None; ABSTAN: None.
X. NEW BUSINESS, if needed. “New business” is defined by 25 O.S. § 311.A.9. as being “any matter not known about or which could not have been reasonably foreseen prior to the time of posting” the agenda. No New Business was presented.
XI. DISCUSSION/ACTION: CONSENT AGENDA. Any item on the Consent Agenda may be pulled for separate consideration at the request of a Board member. The following are presented for approval/ratification by the Board:
A. Minutes of the December 11, 2007 meeting of the Board
B. Personnel:
1. Employment change for Robert Carleton
2. Employment of James Schammerhorn as Chemistry Instructor
C. Out of State Travel:
1. Linda Beth Warren to Las Vegas, NV
2. Jerry Brown to Las Vegas, NV
3. Dr. Noble Jobe to Las Vegas, NV
4. Dr. Kay Helms to Washington, D.C.
5. Dr. Noble Jobe to Washington, D.C.
D. Approval of Bid #755 from Beckett Brothers Floor Company in the amount of $61,971.00 to repair
Gymnasium Floor and sub floor and sleepers if necessary
E. Approval of Bid #756 from Water Tower Maintenance in the amount of $ 74,500.00 for renovation of
the water tower
MOTION: Regent Benson moved to approve the Consent Agenda. Regent Delashaw seconded and the motion carried with the following roll call vote: AYE: Johnson, Clark, Delashaw, Benson, Helms, Tolbert, Blair; NAY: None; ABSTAIN: None.
XII. INFORMATION SECTION. Dr. Jobe called attention to the exhibit provided in the information section.
A. Annual Biomedical Research Conference for Minority Students
B. Sidebar Item: Thank you from the Texoma Junior Rodeo Association
XIII. ANNOUNCEMENTS. Dr. Jobe called attention to the events listed in the announcement section. Dr. Helms
mentioned the need to obtain bids on new flooring and painting on the President’s House to be brought
forward in March for ratification.
A. January 19 - Alumni Hall of Fame Luncheon-Aggie Dining Room - Noon
B. February 11 – ACCT National Legislative Summit – Washington, D.C.
C. February 14 – Cultural Event – Pianist David Burges
D. February 16 – Foundation Gala – Ballroom – 5:30 p.m.
E. February 19 – Next Board Meeting
XIV. ADJOURNMENT-Helms
BOARD OF REGENTS OF MURRAY STATE COLLEGE
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Board Chair
ATTEST:
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Board Secretary