BOARD OF REGENTS OF MURRAY STATE COLLEGE
Tishomingo OK
April 15, 2008
MINUTES
The Board of Regents of Murray State College met in regular session beginning at 7:00 p.m. on this date in the Board Room of the Murray State College Administration Building. A quorum was present, and notice of the meeting and its agenda were given and posted prior to the meeting date as required by law.
MEMBERS PRESENT: Kay Helms, Chair
Allen Benson, Vice-Chair
E. J. Tolbert, Secretary
Wendell Blair
Ken Delashaw
Roger Clark
Frank Johnson
MEMBERS ABSENT: None
OTHERS PRESENT: Dr. Noble Jobe III, President
Michaelle Gray, Asst. to President/Board
Joy McDaniel, VP Financial Affairs
Debi Combs, VP Student Affairs
Lynette Kirk, MSC Director of Operations at AHEC
Donna Graves, Public Information
Dr. Rick Ray, Executive Director
Gary Cook, Director of Physical Plant
Juanita Warriner
Letha Clark
Lynn Windel, Legal Counsel
I. DINNER FOR MSC BOARD OF REGENTS –Aggie Dining Room, 6:30 p.m.-7:00 p.m. - No public business was discussed and no action was taken.
II. BOARD OF REGENTS MEETING-CALL TO ORDER. Regent Helms called the regular meeting to order at 7:05 p.m. in the Board Room of the Murray State College Administration Building.
III. PUBLIC COMMENT ON AGENDA ITEMS-Regent Helms called for Public Comments on Agenda Items. No comments were made on Agenda Items.
IV. PUBLIC COMMENT ON NON-AGENDA ITEMS- Regent Helms called for Public Comments on Non-agenda Items. Regent Blair gave a brief overview of the Board Chair Meeting he recently attended at the request of Regent Helms.
V. REGENT’S SECTION – Helms
A. DISCUSSION/ACTION: Regarding Appointment of a Nominating Committee for the May Annual
Board Officer Elections & Election of Representative to MSC Foundation Board for Next Fiscal Year
(FY 09 terms of office to begin June 2008 per Board Policy). Regent Helms requested the
appointment of Regents Johnson and Tolbert to serve on a Nominating Committee for Board Officer
Elections.
MOTION: Regent Blair moved to approve the appointment of Regents Johnson and Tolbert to
serve on a Nominating Committee for the May Annual Board Officer Elections & Election of
Representative to MSC Foundation Board for Next Fiscal Year (FY 09 terms of office to begin June
2008 per Board Policy). Regent Benson seconded and the motion carried with the following roll call
vote: AYE: Johnson, Helms, Tolbert, Delashaw, Clark, Blair, Benson; NAY: None; ABSTAIN:
None.
B. DISCUSSION/ACTION: Approval of the Governing Board Budget for FY09-Helms.
MOTION: Regent Delashaw moved to approve Governing Board Budget for FY09 as presented.
Regent Benson seconded and the motion carried with the following roll call
vote: AYE: Helms, Tolbert, Delashaw, Clark, Blair, Johnson, Benson; NAY: None; ABSTAIN:
None.
VI. PRESIDENT’S SECTION – Jobe
A. Report: Legislative Update. Dr. Jobe mentioned the gun bill as amended would not pass. He continued by saying House Bill 2889 was sent to conference and would not like come out of conference.
B. Report: Council of Presidents Update. Dr. Jobe stated the above mentioned legislative issues were the topic of discussion at the recent Council of Presidents meetings.
VII. ACADEMIC & STUDENT AFFAIRS – Phillips & Combs
A. Academic Affairs – Phillips. Dr. Jobe presented items for discussion in the absence of Ms. Phillips
1. Information Item: FFA Scholastic Contest. Dr. Jobe called attention to Exhibit 4 in the Board
Document as provided by Academic Affairs. Regent Helms asked for the data to be reviewed
due to what appeared as an inconsistency.
2. Information Item: MSC Invitational Scholastic Contest. Dr. Jobe gave an overview of Exhibit 5.
He commented on the historical data as presented by Academic Affairs.
B. DISCUSSION/ACTION: Request Approval of Renewal Application and Budget including New
Position of Grant Funded Program Assistant for Scholars for Excellence in Child Care Program.
MOTION: Regent Clark moved to approve the Renewal Application and Budget including New Position of Grant Funded Program Assistant for Scholars for Excellence in Child Care Program. Regent Delashaw seconded and the motion carried with the following roll call
vote: AYE: Tolbert, Delashaw, Clark, Blair, Helms, Johnson, Benson; NAY: None; ABSTAIN:
None.
C. DISCUSSION/ACTION: Request Approval of New Position Grant Funded for On-Line Nursing
Instructor.
MOTION: Regent Delashaw moved to approve the New Grant Funded Position for On-Line Nursing Instructor. Regent Blair seconded and the motion carried with the following roll call
vote: AYE: Clark, Blair, Tolbert, Delashaw, Helms, Johnson, Benson; NAY: None; ABSTAIN:
None.
D. Student Affairs - Combs
1. Information Item: Enrollment Report. Combs called attention to Exhibit 8. She commented on positive enrollment figures for summer and fall indicating an increase in FTE for fall and a slight decrease in FTE for summer.
2. Information Item: Oklahoma Writer’s Series. Combs gave an oral report on the Oklahoma Writer’s Series with Anna Myers. Combs additionally acknowledged the efforts of Sharon Burris in making the Series a great success.
VIII. PLANNING & FACILITIES – Jobe
A. Information Item: Institutional Advancement Update. Dr. Jobe called attention to Exhibit 10 as presented by Dr. Ray and asked for questions and comments. No questions or comments were raised.
IX. MANAGEMENT & FINANCE – McDaniel
A. Report: Quarterly Financial Update. McDaniel stated the Revolving Funds Receipts Reports reflected 45% collected as opposed to 47% at this time last year. She continued by stating the Allotment Report reflects 66% of dollars spent as opposed to 68% at this time last year. McDaniel presented the Bond Projects Report as of March 31, 2008. She mentioned the completion and balances of a variety of bond projects. McDaniel discussed the balances of FY 2007 and FY 2008 as presented on the Section 13 Offset Report. She indicated projects had been determined previously as outlined on page 34 of the Board Document. McDaniel called attention to Fund B Cash Report included on pages 35-67.
B. DISCUSSION/ACTION: Request Approval of Student Services/Classroom Building Change Order in the amount of $23,561.00.
MOTION: Regent Benson moved to approve the Student Services/Classroom Building Change
Order in the amount of $23,561.00. Regent Delashaw seconded and the motion carried with the
following roll call
vote: AYE: Delashaw, Helms, Johnson, Benson, Clark, Blair, Tolbert,; NAY: None; ABSTAIN:
None.
X. NEW BUSINESS, if needed. “New business” is defined by 25 O.S. § 311.A.9. as being “any matter not known about or which could not have been reasonably foreseen prior to the time of posting” the agenda. No New Business was presented.
XI. DISCUSSION/ACTION: CONSENT AGENDA. Any item on the Consent Agenda may be pulled for separate consideration at the request of a Board member. The following are presented for approval/ratification by the Board:
A. Minutes of the March 11, 2008, Special Meeting Minutes of the Board.
B. Minutes of the February 27, 2008, Regular Meeting Minutes of the Board.
C. Personnel:
1. Ratification of Personnel Action Form for Noble Jobe in the amount of $108,000.00
2. Ratification of Personnel Action Form for Unita Brown in the amount of $2051.33
3. Approval of Extra Duty Contract for Unita Brown in the amount of $2,000.00
4. Approval of Extra Duty Contract for Carol Smither in the amount of $2,000.00
5. Resignation of Joyce Spurgin as Nursing Instructor.
D. Out of State Travel:
1. Daren Ellis to Irving, TX.
2. Brian Cothran to Stephenville, TX
3. B.T. Ferguson to Stephenville, TX
4. Heather Henderson to New Orleans, LA
E. Purchases:
1. Request Ratification of Bid #765 with Environmental Action, Incorporated in the amount of
$ 75,000.00
2. Request Ratification of Bid #762 with The Floor Trader in the amount of $ 10,320.41
MOTION: Regent Benson moved to approve the Consent Agenda. Regent Blair seconded and the motion carried with the following roll call vote: AYE: Johnson, Helms, Tolbert, Delashaw, Clark, Blair, Benson; NAY: None; ABSTAIN: None.
XII. INFORMATION SECTION. Dr. Jobe called attention to the exhibit provided in the information section.
A. Thank you from Elisabeth Swayne to Susan Branch
B. Thank you from Joe Marchant to Susan Branch
C. Thank you from Oklahoma Arts and Humanities Council to Donna Graves
D. Thank you from Dr. Regina Organ to MSC Board of Regents
E. Thank you from Representative Wes Hilliard to Dr. Jobe
F. Thank you from Vet Tech to Dr. Jobe
G. Thank you from Southern Oklahoma Blood Institute to Dr. Jobe
XIII. ANNOUNCEMENTS. Dr. Jobe called attention to the announcements provided below.
A. April 24 – Reception for President and Ms. Jobe-Faculty Lounge-4:00 p.m.
B. April 24 – Spring Celebration Banquet – Ballroom – 5:00 p.m.
C. May 9 – Nursing Pinning – Fletcher Auditorium – 3:30 p.m.
D. May 9 – Vet Tech Pinning – Ballroom – 5:00 p.m.
E. May 9 – Commencement Ceremony – North Lawn – 7:00 p.m.
F. May 20-Next Board Meeting in Tishomingo – 7:00 p.m.
XIV. ADJOURNMENT-Helms
BOARD OF REGENTS OF MURRAY STATE COLLEGE
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Board Chair
ATTEST:
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Board Secretary